Mike Artell's school visit checklist
This checklist covers all the main issues associated with Mike’s upcoming visit to your school, but feel free to call or email Mike if you have any additional questions or concerns.
Transportation (check all that
apply)
o Air travel arrangements have been made by either you or Mike
o Mike will rent a car and drive himself to/from school/s and airport
o You will provide transportation for Mike to/from school/s and airport
o Other travel arrangements have been made
Lodging
o Hotel reservations have been made
(Note: Mike prefers Hampton Inns when possible...PLEASE, PLEASE, no Bed & Breakfasts)
o Hotel is direct billed to you or your school
o Mike will pay the hotel bill and invoice you for the amount at a later date
o You've informed Mike of his hotel confirmation number
o Mike is making his own hotel reservations
o Other lodging arrangements have been made
Audio - Visual
o Your school is providing an LCD projector and a large screen
o No LCD is available. Mike has been notified and will make other A/V arrangements
o Projector has been checked and is in good working order (Important!)
o Extra bulb is available in case it's needed
o A small table is available for Mike's presentation materials in addition to a cart for the projector
o Screen has been checked and is in good working order
o Screen is large enough for kids to see what Mike is drawing
o There is no large screen, but a blank wall or other flat surface is available
o P.A. system has been checked and is in good working order.
o If Mike will be using a wireless microphone, fresh batteries have been installed
Books
o Mike has been told how you plan to handle book sales
o You have allocated time during the day for book signing
o If you're ordering books, an order form has been sent home
o Books have been ordered from publisher/bookstore/distributor
o Books have been pre-ordered from Mike
o Books have arrived
o The name of the child and teacher is on a post-it note in each book
o Other book ordering/sales arrangements have been made
o You will not be selling books
Lunch (check one)
o Mike will eat lunch with teachers in the cafeteria
o Mike will eat lunch with teachers in the teachers' lounge/library
o Someone will take Mike out for lunch
o Mike will be free to eat lunch alone off-campus
o Other lunch arrangements have been made
Payment (check one)
o Mike will be paid his speaking fee the day he speaks at your school. He will invoice you for expenses later
o Mike will be paid a "flat fee" agreed upon in advance that covers speaking fee and expenses
o Mike has been informed of your plans for payment (Important!)
o Other payment arrangements have been made
Materials (all should be checked)
o Each child will have three (3) sheets of plain white paper on which to draw
o Each child will have a pencil with a good eraser
o Teachers will bring extra pencils
o Each child will bring a book, clipboard or other surface to write on. Or...they will write directly on a non-carpeted floor
Promotion (check all that apply)
o Local media has been contacted about Mike's visit (Good publicity for your school!)
o Notices have been sent to parents and they've been invited to attend
o Samples of Mike's books are on display in your library/media center
o Teachers have familiarized students with Mike's books
o Students have visited www.mikeartell.com
o Someone will be taking photos or videotaping Mike's presentation
o Other promotional ideas
Other (check all that apply)
o You've sent Mike directions to your school
o You have sent Mike an agenda for his visit listing times of each presentation, grade levels of audience and approx. number of children in each session.
o Prior to each presentation, you'll notify Mike of any "special needs" children in the audience
o You've sent Mike any phone numbers he'll need in case of emergency
o You've let Mike know if parking at your school is going to be a problem and where he should park
Use the space below to make notes of any questions you have for Mike, concerns, things to do, etc.